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Within the framework of the TRAINPOST distance-learning programme, which is based on a simpler and more user-friendly training approach, the Universal Postal Union (UPU) offers the participant trainees the course «Postal Transport». This course is made up of nine modules.

General Aims:
      To enable staff of designated postal operators to become familiar with the principles, key regulations, processes, forms, standards, and «best practices» of postal transportation and transit.

Target Population :
     Postal managers responsible for, or managing staff involved with, operational network planning including routing of postal dispatches, airline accounting, transit arrangements, quality of service, etc.
     This is a course for persons familiar with air transportation of mail. They will be functional or senior managers within a Designated Operator. They will have significant experience in postal matters and typically a university degree.

Requirements:
      Participants are expected to have read the Postal Transport Guide.
      Participants are expected to bring a number of receptacle labels from various countries, collected from their inward office of exchange.
      Participants are expected to send their current routing plan for airmail destined to all countries to the course instructor in advance, and also to bring a copy to the course.


 
 
 
   
  Module 1 : Key principles of postal transport / transit
   

At the end of this module, the trainees will   

  • Know the international organizations involved with postal transport
  • Understand the key differences between Postal versus commercial transport
  • Be aware of the UPU Convention and regulations
  • Understand the differences between transport versus transit
  • Understand key operational principles such as Offices of Exchange, dispatch, consignment 
  Module 2 : UPU postal products, operational forms and definitions related to transport
   

At the end of this module, the trainees will

  • Know the key processes within the postal supply chain
  • Understand UPU postal products
  • Understand how terms such as: item, mail category, mail class, mail subclass, dispatch series, and International Mail Processing Centre (IMPC) are related to transport
  • Know the key UPU forms associated with transport
  • Be aware of the contents of the 13-character S10 item-ID barcode and the 29-character S9 receptacle-ID barcode.
  Module 3 : Types of Transport / Transit
   

At the end of this module the trainees will be able to explain the differences between:

  • Direct transport
  • Direct transhipment – intra-line
  • Direct transhipment – inter-line
  • Closed transit
  • Transit à découvert (open transit)
  • Closed mails included in the mail
  Module 4 : EDI messages
   

At the end of this module the trainees will be able to explain how each of the following UPU messaging standard is related to transportation:

  • EMSEVT
  • ITMATT
  • PREDES/RESDES
  • PRECON/RESCON
  • CARDIT/RESDIT
  Module 5 : Rates and publications
   

At the end of this module the trainees will be able to explain 

  • The basis for transportation rates
  • How the BACR (Basic Airmail Conveyance Rate) is used
  • The purpose of the List of Airmail Distances, CP 81 and CP 82 tables, Transit Compendium, CN 68 list, Prohibitions and Restrictions
  • How Latest Arrival Times (LAT) are used in the planning process
  • How Internal Air Conveyance (IAC) is calculated
  • The principles for return of empty bags
  Module 6 : Transport contracting / transit arrangements
   

At the end of this module the trainees will be able to explain 

  • The general content and purpose of the UPU/IATA Framework service agreement between an airline and a Post
  • The principles of accounting
  • The significance of consultation as regards transit
  Module 7 : Best practices
   

At the end of this module the trainees will be able to explain why each of the following is considered a best practice

  • Consultation with airlines
  • Consultation between origin and transit operators
  • Strategic use of hubs  
  • Monitoring lead times
  • Ensuring scan-able barcodes
  • Maximizing PREDES/RESDES coverage
  • Maximizing CARDIT/RESDIT coverage
  • Monitoring inbound
  • Physical monitoring at airport 
  • OE to OE Quality of service monitoring
  • Involving Customer Service (claims and inquiries)
  Module 8 : Use of EDI messages to monitor transport
   

At the end of this module the trainees will be able to explain how EDI message data can be used for improving transportation, including the following tools

  • UPU EMS Cooperative - Transport performance measurement
  • PTC Dashboard
  • QCS Dispatch-series status report  
  • QCS Dispatch- Service and volume report
  Module 9 : Safety and security
   

At the end of this module the trainees will be able to explain

  • How Postal Security is managed within POC
  • The purpose of security standards S58 / S59
  • The  changes to UPU Convention Article 9 adopted by the 2012 Congress
     
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