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Within the framework of the TRAINPOST distance-learning programme, which is based on a simpler and more user-friendly training approach, the Universal Postal Union (UPU) offers the participant trainees a new version of the course «Terminal Dues and Transit Charges». This course is made up of fore modules.

General Aims:
      To enable the staff of the central service and of the offices of exchange to effectively perform all statistical and accounting functions related to terminal dues and transit charges.

Target Population :
       (i) Staff working in the offices of exchange who are performing the tasks related to terminal dues and transit charges
      (ii) Staff of the central service who are performing the tasks related to terminal dues and transit charges
      (iii) Trainers.

Requirements:
      Training in TrainPost training methods is a requirement for the trainers.


 
 
 
   
  Module 1 : Terminal Dues Rates
    Section 1 : What is Terminal Dues System?
Section 2 : Why do we need Terminal Dues System?
Section 3 : How are Terminal Dues calculated?
Section 4 : Classification of countries for the purpose of Terminal Dues and quality of service fund
Section 5 : Terminal Dues Rates applicable to countries in
        o Target system
        o New target system
        o Transitional system
Section 6 :Terminal Dues Rates applicable to different types of mail
        o Letter post items
        o Registered items
        o Insured items
        o M bags
        o Bulk Mail
        o International Business Reply Service (IBRS)
Section 7 : Exchange of format-separated mails 
Section 8 : Quality of Service linked Terminal Dues 
Section 9 : Contributions to the Quality of Service Fund (QSF) 
Section 10 : Direct Access 
Section 11 : Exemptions from Terminal Dues 
  Module 2 : Terminal Dues Accounting
   

At the end of this module, trainees will be able to: 

  • At the Office of Exchange of origin, complete a CN31 letter bill
  • At the Office of Exchange of destination, complete a monthly statement CN55 from a series of CN31 letter bills.
  • At the central service of the Administration of destination, prepare the CN56 statement
  • At the central service of the Administration of origin, complete the reception and acceptance of the quarterly statements
  • o   Check and verify the CN55 and CN56
    o   Describe the procedure in the case of acceptance and non-acceptance of the statements
    o   Verify, and if necessary correct, the CN56 quarterly statements
    o   Prepare the CN61 detailed account

  • At the central service of the creditor administration, prepare the CN64 Terminal dues statement
    o   Describe the procedure, at the central service of the debtor administration, of acceptance and non-acceptance of the CN61 detailed account
    o   Describe the methods of settling the statement of CN64 statement of terminal dues
  • Quality of Service Fund accounting
  • Provisional payments of Terminal dues
  Module 3 : Statistical Operations
   

At the end of this module, trainees will be able to: 

  • Explain the need for statistical count to establish the IPK of a mail flow under the target country system or under the revision mechanism
  • Explain how to implement the statistical count
  • Explain the conditions for the application of the Revision mechanism and the process to be followed
  • Explain general principles followed in the sample selection for Target System and Revision mechanism
  • Determine the average number of items per kilogram and calculate the terminal dues rates.
  • Complete the CN53, CN54, CN61 and finally the CN64 Statement with all adjustments
  Module 4 : Transit Charges Accounting
   

At the end of this module, trainees will be able to: 

  • Explain the charges for
    o   Closed transit
    o   Transit à découvert
    o   Missent items
    o   Empty receptacles
    o   Internal Air Conveyance 
  • At the Office of Exchange of origin, complete a CN37, CN38 and CN41 Delivery bills
  • As office of exchange of transit, prepare the CN55 monthly statement of mails.
  • As central service of the transit administration, prepare the CN56 quarterly statement, CN62 detailed account and the CN63 statement of transit charges.
  • As central service of the administration of origin, receive and accept the CN56 quarterly statements and the CN62 detailed account of transit charges.
  • Effect the settlement of the CN63 statement of transit charges.
  • Provisional payments of transit charges accounts
     
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